![]() ![]() Each time a new version is released, Google will begin supporting the latest update and stop supporting the third-oldest version. Google for Education supports the current and prior major releases of Chrome, Firefox, Internet Explorer, and Safari on a rolling basis. MSU users should assume individual responsibility for regularly backing up information and data they store with Google. Neither MSU nor Google makes backups of information stored on these services. Document owner responsibilityĭocument Owners using the Core Apps must regularly review sharing permissions to validate authorized parties have a valid need-to-know role and that content is appropriate for hosting under the Google Apps/G Suite for Education Agreement.ĭocument owners must ensure compliance with MSU policies when granting access to documents and avoid improper disclosure of confidential data that could occur from sharing folders and individual documents. See also MSU’s Policy on Access to Student Information. See the Appropriate Use of the Michigan State University Google Apps Education Services and the Cloud Computing” Services: Appropriate use of online software tools such as Google Apps, Gmail, and Microsoft Office Live for additional guidance. Similarly Google Apps should NOT be used for any information subject to U.S. Please avoid any use of Google Apps with confidential data other than educational records. Google has agreed to properly host MSU’s FERPA protected educational records as an institutional agent in Core Apps only. Most forms of confidential data should NOT be used with any Google Apps. Use of any public Google tools for MSU data is not recommended. MSU has executed a Google Apps/G Suite for Education Agreement with Google for MSU-specific access to the Core Apps listed above that provides some additional protections to the public versions. Using Google for EducationĮxercise caution and discretion when working in Google for Education. Work together to keep and optionally publish web content, documents, and other information in one place, on one site. Maintain your online address book and integrate with Calendar, Drive, and other Google products. Also includes Drive folders for each assignment. Organize schedules and share events and calendars with others.Ĭreate and collect assignments. Collaborate in real time.Īlso available with your G Suite account are Google Team Drives and the Drive File Stream desktop app (Mac or PC). Store, create, and share files, documents, spreadsheets, and presentations. Here you can create new documents, spreadsheets, presentation slides and folders, upload files youve. MSU Google Apps/G Suite for Education is integrated with MSU NetIDs and passwords and offers increased securities and protections not found in the public version of these applications. This is the basic interface for your Google Docs files. Other Other commercial apps are available to use (especially if you would otherwise be using a personal Google account with these apps) but are not covered by the UW–Madison Terms of Service.Users can change their names in MSU Google Apps ThemselvesĮxtended: Migrate your classic Google Sites Before December 1, 2022.Google Keep Google Keep allows users to make different kinds of notes, including text, lists, images, and audio.Google Groups Participate in mailing lists and discussion groups.Google Hangouts Chat Chat directly with a co-worker or communicate with your entire team at once.Google Hangouts MeetWith Google Hangouts Meet, you can hold impromptu video meetings on the go, virtual training classes around the world, remote interviews, and much more.Google SitesWork together to keep related documents, web content, and other information in one place, on one site.You can publish final documents to the entire world, too. Collaborate in real-time with your team or with your whole school. Google Drive Share documents, spreadsheets, presentations, forms and drawings.Google Workspace Terms of Service Options More information on logging in and moving between apps can be found in the KnowledgeBase (KB). Since the University does not have Gmail enabled, portions of the message that mention email do not apply to UW–Madison Google Workspace. ![]() If you’re logging in for the first time, you’ll see a welcome message. UW–Madison Google Workspace - What types of accounts are eligible?Īccess your UW–Madison Google Workspace account via your NetID.Accounts are administered by UW–Madison.Collaboration with classmates and UW–Madison colleagues.Protects your intellectual property and individual privacy rights.If you are a part of the UW–Madison health care component, contact your HIPAA privacy or security coordinator with questions about the applications best suited for creating, storing, and sharing PHI. Important note about working with Protected Health Information (PHI): Google Workspace should not be used by UW–Madison faculty, staff, and students interacting with electronic PHI protected by HIPAA regulations. ![]()
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